1 NAME

1. The Association shall be known as
   PERSATUAN FISIOLOGI TUMBUHAN MALAYSIA (MALAYSIAN SOCIETY OF PLANT PHYSIOLOGY)
   Hereinafter referred to as "the Society".

2. Meaning of name:

3. Level: National

2 ADDRESS

1. The registered address is:

LOCKED BAG NO. 282, UPM POST OFFICE, UNIVERSITI PUTRA MALAYSIA, SERDANG 43409 SRI KEMBANGAN SELANGOR
or at such other place as may from time to time be decided by the Executive Committee; and the postal address is:
LOCKED BAG NO. 282, UPM POST OFFICE, UNIVERSITI PUTRA MALAYSIA, SERDANG 43409 SRI KEMBANGAN SELANGOR

2. The registered and postal addresses shall not be changed without the prior approval of the Registrar of Societies.

3 OBJECTIVE

The purpose of the Society is to encourage and promote the development of plant physiology as a pure and applied phase of botanical science. This objective may be accomplished by:

1. (a). Organising meetings, lectures, symposia, seminars, workshops, conferences and related activities.
2. (b). Publishing the publications that are pertaining to plant physiology and related topics, subject to the prior approval of the relevant authorities.

4 MEMBERSHIP

1. 4.1 The Society shall consist of Ordinary Members, Life Members, Fellows, Student Members and Corporate Members.

2. 4.2 "Ordinary Membership" is open to all persons interested in plant physiology and to persons in support of the objectives of the Society. The application shall be submitted to the Executive Committee for approval.

3. 4.3 "Life Membership" is entitled to Ordinary Members who have been actively involved with the Society's activities for at least three (3) consecutive years. The Executive Committee will invite the Ordinary Members to become Life Members if they are Upon accepting the invitation, a life membership fee which is ten (10) times the annual fee for ordinary members shall be levied.

4. 4.4 "Fellow" shall be elected in recognition of their outstanding services to the Candidates shall be nominated by three ordinary members and be elected by a majority of members voting in a postal ballot.

5. 4.5 "Student Membership" shall be open to students interested in plant physiology or equivalent qualification. No student shall be admitted as a member of the Society without the prior permission from the Dean/Deputy Dean/Supervisor/Advisor Student Membership may be withdrawn from a person if the Executive Committee considers his/her circumstances is no longer qualified for the Student Membership.

6. 4.6 "Corporate Membership" shall be open to organisations interested in supporting the objectives of the Society. The application shall be submitted to the Executive Committee for The Executive Committee will also invite potential organisations to become Corporate Members if they are qualified.

7. 4.7 Only Ordinary and Life Members shall have voting rights and hold posts in the All applications for Ordinary, Life, Student and Corporate Memberships shall be made in the prescribed form and submitted to the Secretary of the Society.

8. 4.8 All members shall pay their subscriptions as stipulated by the Executive Committee and approved by the General Meeting.

5 RESIGNATION AND TERMINATION

1. 5.1 The Executive Committee may withdraw membership of the Society from a member if, in the opinion of the Executive Committee, such membership is not in the interest of the Society.

2. 5.2 Any member of the Executive Committee is required to submit a one-month notice in advance for resignation.

3. 5.3 Any member of the Executive Committee who fails to attend three (3) consecutive meetings of the Executive Committee without a satisfactory explanation will be disqualified from holding office.

4. 5.4 Any member whose subscription is three (3) years in arrears and who has been duly notified of the fact, shall be ceased to be a member of the Society, except when prior permission has been obtained in writing from the Executive Committee. The member may be subsequently reinstated at the discretion of the Executive Committee on payment of a sum equivalent to three times the prevailing annual

6 ENTRANCE FEE, ANNUAL SUBSCRIPTIONS AND SOURCE OF INCOME

1. 6.1 The entrance fee for first time applicants - RM20.00

2. 6.2 The annual subscriptions payable shall be as follows:
1. (a) Ordinary Member - RM30.00
2. (b) Student Member - RM10.00
3. (c) Corporate Member - RM200.00
   All annual subscriptions shall be payable to the Treasurer within one (1) month of the beginning of the financial year.



3. 6.3 Life Member - RM300.00 (once per invitation)

4. 6.4 Sources of income for the Society are as follows:
1. (a). Annual interest gained from fixed deposits and accounts.
2. (b). Revenue from the conferences, workshops, and seminars as organised.

7 GENERAL MEETING

1. 7.1 The Annual General Meeting (AGM) shall be held as soon as possible after the close of each financial year (30th June) and not later than September. Notice of meeting, including copies of the annual report and audited financial report for the year, shall be circulated to all members, at least four (4) weeks before the meeting. Any motion from the members for discussion at the AGM must reach the Secretary at least 15 days before the meeting.

2. 7.2 The business of the AGM shall be:

1. (a) To receive/adopt the Executive Committee report on the activities of the Society since the previous AGM.

2. (b) To receive/adopt the audited Statement of Accounts and Balance Sheet for the financial year.

3. (c) To elect, for every two (2) years, members to the Executive Committee and two

4. (d) To deal with any other matters pertaining to the Society and its activities.

3. 7.3 At the AGM, members of the Executive Committee shall be elected from the Ordinary and Life Members.

4. 7.4 The quorum for the AGM shall be half of the Ordinary and Life Members or twice the number of Executive Committee. If a quorum is not present within half an hour after the time appointed for the meeting, then the meeting shall be postponed to another date (not exceeding 30 days) to be decided by the Executive Committee; and if a quorum is still not present within half an hour after the time appointed for the postponed meeting, the members present shall have the power to proceed with the agenda of the day but they shall not have the power to amend the constitution or to make decisions affecting the whole membership and property of the Society.

5. 7.5 An Extraordinary General Meeting (EGM) of the Society may be convened whenever the Executive Committee deems it necessary or within 30 days upon receipt by the Executive Committee, of a joint written receipt from at least twenty voting members of the Society, stating the object or reason for such a meeting. Notice of the EGM shall be circulated to all members at least 14 days before the meeting.

6. 7.6 Clause 4 regarding the quorum shall apply to the EGM but with the provison that if no quorum is obtained at the adjourned EGM, the meeting shall be cancelled and thereafter no EGM shall be requested for the same purpose.

7. 7.7 The Secretary shall forward to all members a copy of the minutes of each AGM and EGM within three (3) months after the meetings.

8 COMMITTEE

1. 8.1 The Executive Committee of the Society elected at an AGM for a two-year term, shall consist of the following:

2. a) The Executive Committee of the Society shall be:

   1. President,
      Vice President,
      Secretary,
      Assistant Secretary,
      Treasurer and,
      Four Ordinary Committee Members
      



3. 8.2 The Executive Committee shall be eligible for re-election for another term.

4. 8.3 All office-bearers of the Society and every officer performing executive functions in the Society shall be Malaysian citizens.

5. 8.4 Names for the above offices shall be proposed and seconded and election will be by a simple majority vote of the Ordinary and Life Members at the AGM.

6. 8.5 The function of the Executive Committee is to manage and organise the daily activities of the Society and to make decisions on matters affecting it's running within the general policy laid down by the AGM. The Executive Committee may not act contrary to the expressed wishes of the AGM without prior reference to it and shall always remain subordinate to the AGM. It shall furnish a report on its activities in the previous year to each AGM.

7. 8.6 The Executive Committee shall meet at least four (4) times a year, and at least seven (7) days' notice of each meeting shall be given to the The President acting alone, or not less than five (5) of its members acting together may call for a meeting of the Executive Committee to be held at any time. At least half (1/2) of the Executive Committee members must be present to confirm the proceedings and to fill the quorum of the meeting.

8. 8.7 Where any urgent matter requiring the approval of the Executive Committee arises and it is not possible to convene a meeting, the Secretary may obtain such approval by means of a circular letter, electronic mail or facsimile. The following conditions must be fulfilled before a decision of the Executive Committee is deemed to have been obtained:

1. a) The issue must be clearly set out in the circular letter, electronic mail or facsimile and forwarded to all members of the Executive Committee
2. b) At least one half of the members of the Executive Committee must indicate whether they are in favour or against the proposal; and
3. c) The decision must be by a majority vote. The Secretary thereof shall report any decision obtained to the next Executive Committee meeting and record in the minutes for approval.



9. 8.8 In the event of the death or resignation of a member of the Executive Committee, the candidate who received the next highest number of votes at the previous election for the post affected shall be invited to fill the If there is no such candidate or if such candidate declines to accept office, the Executive Committee shall have the power to co-opt any other member of the Society to fill the vacancy until the next AGM.

10. 8.9 The Executive Committee shall give instructions to the Secretary and other officers for the conduct of the affairs of the Society, and appoint managers and staff as deemed necessary. The Executive Committee may also suspend or dismiss any manager or member or staff for negligence, dishonesty, incompetence at work and failure to follow decisions of the Executive Committee or any other reason which is deemed as damaging to the interest of the Society.

11. 8.10 The Executive Committee may at their discretion from time to time form sub- committees and co-opt other members to serve on various sub-committees.

12. 8.11 The outgoing Executive Committee shall pass all Society related documents (certificate of registration, registered constitution, annual statement of accounts, cheque book and receipt, proof of communications, list of assets, and other properties) to the incoming Executive Committee within 30 days from the election The new President will be given guidance and support by the outgoing President for a transitional period of two (2) Executive Committee meetings.

9 DUTIES OF OFFICE BEARERS

1. 9.1 The President shall convene and preside at all General Meetings and Executive Committee Meetings, and shall be responsible for the proper conduct of all such He/she shall have the casting vote and shall sign the minutes of each meeting at the time they are approved. He/she shall, in conjunction with the Secretary and/or Treasurer sign all cheques on behalf of the Society.

2. 9.2 The Vice President shall deputise for the President during the latter’s absence, resignation or incapacitation.

3. 9.3 The Secretary shall be responsible for notifying members of all meetings and for keeping minutes of General and Executive Committee The Secretary shall circulate minutes to relevant members before each meeting and shall deal with all the correspondence of the Society. He/she shall maintain a membership register. The Secretary shall prepare the Annual Report for the AGM.

4. 9.4 The Assistant Secretary shall assist the Secretary in his/her duties and act for him in his absence.

5. 9.5 The Treasurer shall be responsible for the custody of the Society's property and the receipt and disbursement of all monies due to and payable by the Society and shall keep proper accounts that shall be audited by He/she shall give notice to members whose subscriptions are in arrears.

6. 9.6 The Ordinary Committee Members shall carry out such duty as directed by the President or the Executive Committee.

7. 9.7 The Executive Committee shall have the power to:

1. a) Set up subcommittees, as deemed fit, to conduct appropriate activities of the

2. b) To fill any vacancies that may arise during its term of office.

8. 9.8 The Secretary shall be responsible for submitting to all members an Annual Report of the activities of the Society, together with an Audited Statement of Accounts and Balance Sheet for the financial year ending 30th June.

9. 9.9 The members of the Executive Committee shall all serve in an honorary

10 FINANCIAL PROVISION

1. 10.1 Expenditure less than RM10,000.00 may be incurred by the President and No expenditure exceeding RM10,000.00 at any one time shall be incurred without prior sanction of the Executive Committee, and no expenditure exceeding RM50,000.00 in any one time shall be incurred without the prior sanction of a general meeting.

2. 10.2 The Treasurer may hold a petty cash not exceeding RM1000.00. All monies received shall be deposited in a bank approved by the Executive Committee. All cheques and negotiable instruments shall require the signature of the Treasurer and President or one other appointed member of the Executive Committee.

3. 10.3 Annual Financial Report starting from 1st July of current year to 30th June of the following year shall be prepared by the Treasurer and endorsed by the auditors.

11 AUDITORS

1. 11.1 At the AGM, two (2) members who are not office bearers of the Society shall be appointed as Auditors.

2. 11.2 The term of appointment for the Auditors is for two (2) years.

3. 11.3 The Auditors shall be responsible to audit and endorse the Society's accounts, starting from 1st July of current year to 30th June of the following year.

12 PROPERTY ADMINISTRATOR / TRUSTEES

1. 12.1 Three (3) Trustees of above 21 years of age shall be appointed at a General Meeting and they shall serve for howsoever long a period as required by the All Fixed assets belonging to the Society shall be entrusted to the Trustees through the execution of a Deed of Trust.

2. 12.2 The Trustees may not sell, withdraw or transfer any of the property belonging to the Society without having obtained the approval and the power of a General Meeting of the members.

3. 12.3 The Trustee may be removed from office by a General Meeting for reasons of illness, being of unsound mind, not being in the country or other reasons which has resulted in his/her not being able to carry out his/her duties/work satisfactorily. If a Trustee dies or relinquishes his/her post or is dismissed from his/her post, the vacancy created may be filled by a Trustee, newly appointed at a General Meeting.

13 INTERPRETATION

1. 13.1 During the period between two AGM, the Executive Committee may interpret this constitution and the Executive Committee, if necessary, may decide on the less obvious things in this constitution.
2. 13.2 Except in the matters that are contrary to or inconsistent with the policy previously laid down at the general meeting, the decisions of the Executive Committee on the members shall be final unless otherwise determined by the General Meeting.

14 ADVISOR/PATRON

1. 14.1 The Society shall approve at an AGM, a suitable person to be the Patron, for a period of two (2) years. The Patron shall be eligible to be nominated for another term.

15 PROHIBITION

1. 15.1 Any form of gambling as defined in the Common Gaming Houses Act 1953 is prohibited in the activities of the Society.

2. 15.2 Neither the Society nor its members shall attempt to restrict or in any other manner interfere with the trade or price of the goods or engage in any Trade Union activities as defined in the Trade Union Act, 1959.

3. 15.3 The Society shall not run a lottery either to members or otherwise, in the name of the Society or its office-bearers or members without prior approval from the appropriate authority.

4. 15.4 "Benefits" as mentioned under Section 2 of the Societies Act 1966 shall not be given by the society to any of its member.

5. 15.5 All money and profits gained through the activities of this Society shall be returned to the Society to achieve the objectives of the Society, and shall not be used to pay interest, benefits or bonuses to any member of the Society. However, this clause does not prevent any payment regarding honorarium or administrative expenses or both to members or employees of the Society.

16 AMENDMENT OF CONSTITUTION

1. 16.1 The Constitution of the Society may be amended by a resolution at the AGM or EGM, provided that not less than one month's notice of the proposed amendments has been circulated to the members. The resolution shall be passed by a two-thirds majority of the Ordinary and Life Members present and voting at the General Meeting. Such amendments shall not take effect without the approval of the Registrar of Societies. Any amendment to the rules shall be forwarded to the Registrar of Societies within 60 days of being passed by the General Meeting.

17 DISSOLUTION

1. 17.1 The Society may be voluntarily dissolved by a resolution of not less than two- thirds of total membership with voting rights.
2. 17.2 In the event of the Society being dissolved as provided above, the assets or surplus of the Society shall not be distributed among the members, but shall be disbursed in such a manner as may be decided upon by the members at a General
3. 17.3 Notice of dissolution shall be given to the Registrar of Societies by the pre- existing committee, within 14 days after the dissolution.

18 FLAG, LOGO AND BADGE

1. Logo

   
   

   The Hibiscus flower or plant depicts the Malaysian identity of the Society and the red petals are those of the 'Bunga Raya'. The green colour of other part including the soil signifies the colour of life in the Plantae kingdom. It is also the colour of chlorophyll, the photosynthetic pigment for the conversion and trapping of energy from the sun, so essential for life and planet earth. The palm engulfing the plant in its natural surroundings (the soil) signifies that Man is in control and can manipulate the growth and development of the plant in any phase or aspect of its growing period from juvenility to maturity and thus to crop productivity.